STATUTE OF “SIRYAD”
GLASS LIVES ASSOCIATION
NAME AND HEAD OFFICE OF THE ASSOCIATION:
The name of the association is “GLASS LIVES ASSOCIATION”. Briefly, “SIRYAD”. Its head office is located in Ankara. The term, Association in this Statute, shall mean the Glass Lives Association.
OBJECTIVE OF TH ASSOCIATION AND MANNER OF REALIZATION
Our Association -which supports the human lives who live under the bad conditions without making the religion, language, race discrimination and unconditionally; assumes to act with solidarity with these lives in every field and in every sense; enables past cultural/art activities and traditions/customs which can be adapted to the present time to be adopted as profession and supports the ones, impossible to be adapted to the present time, to express our past- aims at rising WELFARE level of Great Turkish Nation primarily with its history, its present time and its future.
The Association is out of all political activities.
a.a) To establish the shelters for and to provide food to and to establish/operate the rest houses for the people at all ages who don’t have a house to reside, are at the hunger limits that are announced by the relevant public organizations and institutions on the areas where are provided to the utilization by the Association.
a.b) To establish the co-operation with the official organizations and institutions in order to provide the education and training to the aforesaid people in the areas where they feel lack.
a.c) To research, create the work areas for the people at all ages who don’t have a house to reside, are at the hunger limits that are announced by the relevant public organizations and institutions on the areas where are provided to the utilization by the Association.
a.d) To publish the printed and visual publications in direction of the Association’s objectives, to make the society conscious of this subject, to organize the various activities, to attend to the activities.
a.e) To establish the researching, implementing expert commissions in direction of its objectives.
a.f) To establish the cultural, sport and similar facilities (the Association may employ the workers in those facilities at the establishment and operation stages).
a.g) To provide the data flow, helps and to implement the information between the University, Research Centers and concerned general Directorates and Association on the relevant field.
a.h) The association acquires, sells the moveable and immovable properties necessary for the Association’s dwelling and its objectives and services subjects, assigns, executes all rights on the movable and immovable properties, causes them constructed by obtaining the necessary permissions.
a.i) It collets, accepts and gives the grants and donations in order to realize the objective and service subjects based on the provisions of the Donation Collection Law and relevant regulations and may accept the legacies by obtaining the necessary permission from the relevant authorities.
a.j) The association may establish the co-operation with all domestic and foreign organizations related to its activities at the frameworks of the laws
a.k) The association establishes, operates the economical enterprises such as canteen, local in order to realize the association’s objectives and may employ the worker in those enterprises.
a.l) The association may establish the office in the place where it deems proper upon the General Meeting resolution.
FOUNDERS OF THE ASSOCIATION:
The names, surnames, professions, addresses and nationalities of the founders of association are shown at the end of this statute.
BECOMING MEMBER TO THE ASSOCIATION:
Everybody, who are entitled to exercise his/her civil rights, older than 18 years-old and legally authorized, wants to serve to the association’s objective, may file his/her membership application in written. In the letter, it is stated that he/she will observe the statute and resolutions of the association.
APPLICATION AND ACCEPTANCE FOR THE MEMBERSHIP:
a) HONORARY MEMBERS: The Management Board grants the “HONORARY MEMBER” title to everybody who donates the cash money minimum 800.000.000 TL (eight hundred million Turkish Lira) and more and donates the property, or grants the “HONORARY CHAIRMAN” title everybody who contributes to the establishment and activities of the association upon the resolution by the Management Board.
b) PRINCIPLE MEMBERS: Those are the people who apply for the membership, pay the membership dues and their applications are accepted by the Management Board as well as the founder members based on the legal provisions and principles. The Management Board examines the applications for the membership max. within thirty days and decides whether it will be accepted or refused and then, the result is delivered to the applicant in written.
The legal objection right of those, whom their applications are refused, is reserved. In case of the application is rejected, the Management Board is not obliged to show the reason.
Unless otherwise is stated in this statute, the word, “member”, means the “principle member”.
Membership dues are determined by the Management Board resolution. The honorary members may also pay the membership due, if they wish so.
RIGHT OF MEMBERS:
Nobody is forced to be member to or maintain his/her membership in the Association. Each member has right to resign. In addition, each member has right for one vote. The member must exercise his/her voting right personally. The members of the Association have the equal rights in all subjects.
OBLIGATIONS OF THE MEMBERS:
a) To pay the membership due;
b) To not perform the activity which is contrary to the Association’s objective,
c) To perform the tasks which are assigned to him seriously and in good intention, to not exercise the assigned powers out of the association.
QUITTING FROM THE MEMBERSHIP:
The member may quit from the membership by stating his intention in written to the management board whenever he wants. The quitting member may not claim from the Association, may not claim any right on the Association’s properties.
The member must pay all membership dues as of the date when he quits.
DISMISSING FROM THE MEMBERSHIP:
a) Acting in contrary to the association’s objectives and statute.
b) Not paying the membership dues of that year until the last day of the year, despite of all notifications.
c) Not observing the resolutions from the association’s organs and trying to prevent those resolutions.
d) Taking part in any political party, organization, political grouping in the places where the association exists or by using the association’s name, encouraging the members in this direction, propagating of any political view, criticizing and castigating the association’s members and others on the outdated subjects such as religion, language, race, species.
e) Death of the member.
Dismissing from the membership is exercised upon the resolution of the management board. The dismissed member may object to the management board within thirty days. The case of the objection is discussed and concluded in the first General Meeting.
a) General Board
b) Management Board
c) Auditing Board
It is the top decision-making organ of the association. Its resolutions are final. It consists of by the participation of the members.
GENERAL BOARD MEETINGS
General Board meets in two ways; ordinary and extraordinary:
a) The Ordinary General Board meets once every three years in April on a date decided upon and announced by the Administrative Board.
b) There may also be an extraordinary meeting if the supervisory and management boards deem it necessary administratively, or upon the written request of one fifth of the Association's actual members. If the Management Board doesn’t call the General Board to meet within one month, then the Local Justice of Peace holds the hearing and charges a commission, consisting of three persons to call the General Board to meet upon the application of one of the members who request the meeting or upon the supervisory board.
PROCEDURE OF CALLING THE GENERAL MEETING:
The Management Board issues a list of members who have the right to attend the General Board according to the Association's statute. Members to attend the General Board are called to the meeting through the process of announcing the day, time, place and agenda in a local newspaper or via SMS at least fifteen days previously. In this announcement, it is also stated upon which day a second meeting will take place, should the meeting have been unable to take place due to failure to obtain a majority. The amount of time between the dates of the first and second meetings should not be less than seven days and more than sixty days.
If the meeting has to be postponed for another reason, this situation is made known to members in a second announcement in the same newspaper as the first meeting announcement, also stating the reasons for the postponement. In this case, the second meeting must take place no later than six months after the postponement. Members must be summoned to this meeting according to the principles in the first second paragraph.
General Meetings are held in the place where the head office of the association is located.
General Meeting is held by the participation of the majority of the members who have the right to attend and in the cases where the statute would be amended and the association would be terminated, by the participation of two third.
If the quorum isn’t obtained during the first meeting, it is not required during the second meeting. However, the number of the members, who attend to the second meeting, may not be less than twice of the number of members of the Management and Supervisory Boards of the association.
The General Meeting may not be postponed more than once.
REPRESENTATION OF THE OFFICES IN THE GENERAL MEETING OF HEAD OFFICE:
The offices are represented by one person out of every twenty two members in the offices in the General Meeting in the Head Office.
HOLDING THE MEETING:
The members to attend to the General Meeting enter the meeting place by signing next to their names on the list, issued by the Management Board.
If the number, stipulated in the Article 18, is obtained exactly, then this case is determined in the report and the meeting is opened by the chairman of the Management Board or one of the Management Board members who is assigned by the chairman of the Management Board.
After the General Meeting is opened, one chairman and adequate number of deputies of the chairman and clerks are charged.
The meeting is managed by the General Board chairman. The clerks issue the meeting minute and sign it with the chairman.
At the end of the meeting, all minutes and documents are delivered to the management board.
SUBJECTS TO BE DISCUSSED IN THE MEETING:
Only the subjects, take part in the agenda, are discussed in the General Meeting. However, the subjects, which are requested by minimum one tenth of the members in the meeting to be discussed, must be discussed in the agenda.
The voting in the General Meeting is performed in open voting system and the resolutions are taken by the absolute majority of those who attend to the meeting. However, the selection of the management and supervision organs is made in secret voting manner.
SCOPE OF THE GENERAL BOARD RESOLUTIONS:
The general board resolutions are also valid for those how don’t attend.
TASKS AND POVERS OF THE GENERAL BOARD:
a) Selection of the association’s organs,
b) Amendment of the statute of the association,
c) Discussing the reports of Management and Supervisory Boards, acquitting the Management Board,
d) Accepting the budget and balance-sheet, issued by the Management Board same or by changing them,
e) Giving power to the Management Board on acquiring the movable and immovable properties for the association or selling the existing ones,
f) Deciding on establishing a senior commission by the Association, participating in or leaving from an established federation,
g) Allowing the association to perform the international activity, to participate in or leaving from the association or organizations abroad as the member,
h) Terminating the association,
ı) Assigning the tasks to the Management Board in order to realize the objectives, principles and powers in the statute,
i) Determining and accepting the permanent staff lists related to the officers, employees and other retainers to be charged in the head office and offices of the Association and determining the salaries and other social payments and compensations to be paid to them and assigning the powers to the management board on those subjects,
j) Selecting the delegates who will attend to the General Meeting of the Senior Establishment,
k) Performing other processes which must be performed by the General Board based on the laws, regulations or this statute. Deciding on the subjects which are not held by other organs.
The Management Board consists of six actual and six associate members selected by the General Board through a secret ballot. The associate members are called for the vacant member positions in the management board by an order.
The membership of a member of the Management Board without reason eight times subsequently is terminated naturally.
The Management Board assigns a chairman, general secretary, general accountant among them and shares the tasks. The resolutions of the Management Board are taken by the majority. The taken resolution are recorded into the decision book and signed by the attendant members.
TASKS AND POWERS OF THE MANAGEMENT BOARD:
a) Perform the association’s activities based on the objectives,
b) Implement the resolutions of the General Board,
c) Issue the annual work reports, income-expense statements and next period’s budget of the association and present to the General Board,
d) Maintain the book records of the Association.
e) To establish researching and consultative commissions and groups when necessary in order to make association activities more efficient; to determine task duration and authorities of these consultative commissions and groups.
TASKS AND POWERS OF THE COMMON CHAIRMAN:
Common Chairman leads to the Management Board. He represents the association before all authorities. He manages the Association based on the General Board, Management Board resolutions and on the provisions of the laws.
TASKS AND POWERS OF THE SECRETARY GENERAL:
He executes the tasks of the Common Chairman until the first General Meeting, when the Common Chairman quits temporarily or permanently. He performs the office works of the Association. He calls the associate members for the vacant membership in the management board.
TASKS AND POWERS OF THE GENERAL ACCOUNTANT:
He collects the revenues of the association. He performs the accountancy procedures. He makes the necessary expenditures and maintains the books and records.
The supervisory board consists of three actual and three associate members whom are assigned by the General Board.
TASKS AND POWERS OF THE GENERAL BOARD:
It audits all works, accounts and books of the association. It presents the auditing results, income and expense examinations as a report to the General Board. The auditors may attend to the Management Board meetings without having the voting right.
The Supervisory Board calls the General Board for extraordinary meeting, in case that it finds that the Management Board takes the resolutions in contrary to the laws, not observes the General Board resolutions and statute provisions and takes the resolutions in contrary to them during the supervisions.
The supervisory board performs the supervision task in the intervals which don’t exceed one year. It presents the results of supervision to the Management Board and to the General Board when meets as a report.
ESTABLISHING THE OFFICES:
It may establish the offices in the places where it deems necessary in the country and abroad upon the resolution of the General Board. It may not establish more than one office in the province, county and villages.
For this purpose, the written application is filed minimum by three persons who are powered by the Management Board of the association to the top administrative authority of the place where the office would be established. The names and addresses and nationalities of the founders and the address of the head office must be notified and two copies of the association’s statute and copies of the power certificates must be attached to the letter.
TASKS AND POWERS OF THE OFFICES:
The offices are the internal organizations of the association which don’t have the judicial entity, are charged and powered to perform the autonomous activities in the direction of association’s objectives and service subjects and would solely be responsible for all credits and debts arising from all processes.
ORGANS OF THE OFFICES:
Each office consists of:
1) General Board,
2) Management Board,
3) Supervision Board.
The selection, tasks and powers of those organs are defined in the association’s statute. The management board of the office consists of 5 actual and 5 associate members and the supervisory board consists of 3 actual and 3 associate members.
PROVISIONS, THE OFFICES SHALL BE SUBJECTED TO:
1) The Management Board of the Office issues the list of the members who are entitled to attend to the General Meeting based on the association’s statute. The members, who will attend to the General Meeting, shall be called for the meeting by announcing the day, time, place and agenda in a local newspaper and notifying to those members by letter not less than fifteen days. In case that the meeting may not be held because of not obtaining the quorum,
the second meeting’s date and time are announced. The time difference between the first and second meeting may not be less than one week.
2) The Ordinary General Meetings must be completed minimum two months before the General Meeting of the Head Office.
Incomes of the association:
a) Membership participation fee and dues,
b) Incomes from the entertainments, performances, concerts, publications, local revenues, various contests by the association,
e) Incomes from the properties,
f) Interests and bonuses from moneys in the banks,
g) Incomes from the economical enterprises which will be established by it.
The association may not accept the financial aids from the political parties, labor and employer syndicates or trade organizations and may not provide the financial aids to those mentioned organizations.
PRINCIPLE IN THE INCOMES AND EXPENSES:
The association’s incomes are collected through the receipt and the expenses are made with the expense receipt.
The association’s incomes are deposited into the bank account, opened in name of the association and may not be used out of the association’s objective.
The money in the bank may only be drawn minimum by two persons who will be authorized to do so.
BOOKS TO BE MAINTAINED BY THE ASSOCIATION:
The association maintains the books, stipulated in the statute.
a) Decision Book,
b) Member Record Book,
c) Document Record Book,
g) Inventory Book,
h) Enterprise Account Book,
i) Record Book for the Payment Receipt
Those books must be certified by the Notary Public or Associations’ Unit.
INTERNAL SUPERVISION OF THE ASSOCIATION:
As the internal supervision may be executed by the General Board, Management Board or Supervisory Board in the Association, it may be executed by the independent supervision institutions. Executing the supervision by the General Board, Management Board or independent Supervision institution may not release the Supervisory Board from its obligations.
The supervision of the association is executed by the supervisory board not less than once in a year. The General Board or Management Board may execute the supervision in the cases where necessary or causes the independent supervision commissions supervise.
DEBTING METHODS OF THE ASSOCIATION:
The association may go under the debt in order to achieve the association’s objective and to carry out its activities upon the resolution of the management board, when necessary. As this debt may be goods with the loan or service acquiring, it may also be in cash. However, this debt may not be in the amounts which may not be met by the association’s income sources and put the association into the illiquidity.
AMENDMENTS IN THE STATUTE:
General Board meets by the participation of two third of its member number to amend the statute and takes resolution by two third of them.
TERMINATION OF THE ASSOCIATION:
The General Board may decide to terminate the association at any time. In order that the General Board decides to terminate the association, two third of the association members, who are entitled to attend to the general meeting based on the statute, must attend to the general meeting and the resolution must be taken by the two third of the members. In case that the quorum is not obtained in the first meeting, the members are called for the second meeting according to the statute. The number of the members, who attend to the second meeting, may not be less than the twice of the number of members of the management and supervisory board of the association. The resolution on the termination must be taken by the two third of the members who attend to the meeting.
In case that the association is terminated, the properties of the association are transferred to the other association or foundation.
Termination of the association is notified by the management board of the association to the top administrative authority of the place within five days. The association may establish the associations and foundation with the same objective, transfer the property to the foundation, become the member, the founder. The General Board is entitled to take the decision on this subject. The liquidation and transfer are performed under the orders by the top local administrative authority.
CASES, NOT CLEARLY INDICATED IN THE STATUTE:
The provisions of the Turkish Civil Code shall be valid and applicable for the cases which are not clearly indicated in the association’s statute and the provisions of the Law on Associations shall be valid and applicable on that case.
All actual members of the association are the Turkish citizens and their names are listed below.